Project Prioritization Matrix


Used by the leadership team to logically select the optimal projects. It is essentially a C&E matrix of potential projects versus weighted project values based on company metrics that you want to influence. A total value for each project is calculated and plotted against an ease of completion number to determine which projects have the most value for the effort expended.

Answers the questions:
  • What effects do proposed projects have on company metrics (for example, cash flow, cycle time, cost savings, inventory turns, capacity, environmental benefits, and customer satisfaction)?
  • Which projects are most attractive from the combined perspective of both the benefits obtained and their ease of completion?
  • What is the effect on project priorities due to a change in the weighting of the company metrics?
When to Use Purpose
Pre-project Rank potential projects by both their weighted benefits and their relative ease of completion.
Pre-project Reorder the ranking of projects if the weighting of the company’s strategic goals changes (for example, for the next quarter, capacity is critical, so assign a capacity weight of 9 and reduce the weight of all other goals by 2 ).


No data requirements exist because you only use this tool to collect and organize data.


  1. Develop a list of all project selection criteria you want to improve (for example, savings, cash flow, and cycle time reduction).
  2. Develop a list of potential projects.
  3. Enter the projects along the left side of the matrix and the selection criteria across the top.
  4. Apply a weighting factor to all the selection criteria (for example, cash flow might be critical so you set it to 9 while capacity may not be a current need so you set it to 2). Commonly, a scale of 1 to 10 is used to weight the selection criteria.
  5. Using a team, determine the score for each project relative to each selection criteria. Commonly, a scale of 1 to 10 is used for the scores.
  6. Cross-multiply and sum the products to get the weighted value by project.
  7. Assign an ease-of-completion value for each project and plot each project's ease of completion versus weighted value by project on the two axes of a scatterplot. Note that the project prioritization tool in Quality Companion produces this graph automatically.


After a project prioritization matrix is created, you can easily update it by adding new potential projects and changing the weighting of the project values to reflect changes in organizational priorities.

By using this site you agree to the use of cookies for analytics and personalized content.  Read our policy