Use the Meeting Minutes form to set up, record, and archive meeting details.
Answers the questions:
- What was discussed at a meeting and who discussed it?
- What decisions were made?
- Which tasks were assigned to whom and when are they due?
- Usually minutes are meant to be an outline of what happened in the meeting, not a record of who said what. Focus on recording decisions and action items rather than capturing the discussion.
- Avoid personal observations and provocative language. Avoid unnecessary adjectives or adverbs. You may want to have the meeting leader approve the minutes before they are official.
- Try to issue the minutes while the meeting is fresh in everyone's mind - on the same day or at least within 24 hours of the meeting is ideal.
- Set an agenda and list of attendees before the meeting.
- During the meeting, take minutes, including who attended, tasks assigned, and the dates that they are due.
- Complete the form with meeting information.
For more information, go to Insert and fill out a form.